Step 1 – Prepare Final Manuscript

Paper Format

Please use the Microsoft Word A4 template or the LaTeX template in conference A4 mode (start with the conference template file bare_conf.tex and configure the output document with the following line):

\documentclass[conference,a4paper]{IEEEtran}

• Windows users can download either Microsoft Word or LaTeX templates from the IEEE Manuscript Templates for Conference Proceedings .
• Unix users can download the LaTeX template from the IEEE Manuscript Template LaTeX Archive . Please note that the LaTeX bibliography files may also be required.

Supplementary files are not accepted. All material intended for publication must be included within the camera-ready PDF.

Step 2 — Verify final PDF using IEEE PDF eXpress

IEEE PDF eXpress

Conference ID: 71973X

All camera-ready papers must be validated through IEEE PDF eXpress before uploading to CMT. Proofread your source document thoroughly before creating a PDF.

IEEE PDF eXpress is a tool for validating PDF compliance with IEEE Xplore publication requirements. It does not:

• submit your paper to the conference;
• complete the camera-ready submission process;
• transfer copyright; or
• register authors for the conference.

Step 3 — Upload Camera-Ready PDF

Upload Camera-Ready PDF to Microsoft CMT

CMT website: https://cmt3.research.microsoft.com/VCIP2026

1. Log in to the VCIP 2026 CMT site.
2. Click Create Camera Ready Submission.
3. Upload the validated PDF generated or approved by IEEE PDF eXpress.
4. Verify before final submission:
   1. Paper title
   2. Author names
   3. Author order
   4. Affiliations
   5. Abstract

Camera-Ready File Requirements

• PDF only.
• Name your camera-ready submission as xxx.pdf where xxx is the 3-digit paper ID (zero-padded if necessary). For example, if your paper ID is 10, the filename should be 010.pdf.
• Upload the same PDF that successfully passed IEEE PDF eXpress validation.
• All fonts must be embedded.
• Document security and password protection must be disabled.
• The PDF must comply with the conference file size requirements (maximum 5 MB).

Step 4 — Complete IEEE eCF

Complete and Submit IEEE Electronic Copyright Form

1. Log in to the VCIP 2026 CMT portal.
2. Open your accepted paper in the Author Console.
3. Before proceeding, verify that the following publication metadata is correct:
   1. Paper title
   2. Author names
   3. Author order
   4. Affiliations
4. In the Actions column, click Submit IEEE Copyright Form.
5. Follow the link to the IEEE Electronic Copyright Form (eCF) website.
6. Complete and submit the IEEE Electronic Copyright Form.
7. Return to CMT if prompted and follow any remaining instructions to complete the process.

Important: Once the copyright form has been submitted, it generally cannot be modified. Please ensure that all publication metadata is accurate before completing the eCF.

For additional guidance on camera-ready submissions in CMT, please refer to: https://cmt3.research.microsoft.com/docs/help/author/camera-ready-submission.html

Step 5 — Complete Registration

Complete Registration

Each accepted paper MUST be covered by one Regular Registration. One Regular Registration may be used to cover one paper only.

The paper MUST have a valid Regular Registration completed by the author registration deadline of 7 November 2026.

Failure to complete the required Regular Registration by the deadline will result in the automatic withdrawal of the paper from the conference program and proceedings, and the paper will not be submitted to IEEE Xplore.

Please refer to the Registration Policy for full details on registration categories, fees, and paper coverage requirements: https://vcip-2026.org/registration/

Step 6 — Present Paper

Present Paper

Accepted papers MUST be presented at the conference.

For detailed presentation requirements, please refer to the Presentation Guidelines: https://vcip-2026.org/presentation-guidelines/

Publication Ethics & Conference Policies

Originality

Submissions must be original work and must not:

• have been previously published;
• have been accepted for publication elsewhere in substantially similar form;
• be under review by another conference, workshop, or journal during the VCIP 2026 review period; or
• substantially overlap with another published or concurrently submitted publication.

The VCIP 2026 Committee reserves the right to reject or exclude any paper found to violate these requirements.

Plagiarism and Similarity Screening

Plagiarism in any form is unacceptable.

Authors are responsible for ensuring the originality of their manuscripts and the proper citation of all referenced material. Authors are encouraged to review their manuscripts using similarity-checking tools available through their institutions prior to submission.

All camera-ready submissions may be screened using IEEE CrossCheck.

Authors are responsible for ensuring:

• the originality of their manuscript;
• proper citation and acknowledgement of prior work;
• compliance with IEEE publication ethics policies; and
• disclosure of any closely related concurrent submissions or publications.

Papers found to violate IEEE publication ethics requirements, including plagiarism, self-plagiarism, or significant overlap with other publications, may be rejected or removed from the conference proceedings and IEEE Xplore.

Authors are encouraged to review the IEEE Submission Policies before submitting their camera-ready papers: IEEE Submission Policies

Presentation and Registration Requirements

For more information please refer to General Requirements.

Accepted papers MUST be presented at the conference by:

• one of the authors; or
• a qualified surrogate approved by the conference.

In addition, at least one author MUST complete conference Regular Registration before the author registration deadline 7 November 2026. Failure to satisfy the presentation and registration requirements may result in automatic withdrawal of the paper from the conference program, proceedings, and IEEE Xplore submission package.

IEEE Copyright Policy

All accepted papers are subject to IEEE copyright requirements: https://www.ieee.org/publications/rights/copyright-policy

Authors must complete the IEEE Electronic Copyright Form (eCF) before publication.

Accepted papers that satisfy all conference requirements, including camera-ready submission, IEEE PDF eXpress validation, copyright transfer, registration, and presentation requirements, will be submitted for inclusion in the IEEE Xplore Digital Library.