Paper Submissions

General Requirements for Authors

Papers must be submitted in final, publishable form before the submission deadline listed in the Important Dates. Submitted papers must be prepared for double-blind review, and therefore must not include author names, affiliations, or other identifying information.

The contents of submitted papers must not have been previously published, nor accepted for publication, in substantially similar form. Furthermore, the contents of submitted papers must not significantly overlap with any paper currently under review or to be submitted during the VCIP 2026 review period to another conference, workshop, or journal. The VCIP 2026 Committee reserves the right to reject or exclude any paper that violates these requirements.

Accepted papers MUST be presented at the conference by one of the authors or, if none of the authors are able to attend, by a qualified surrogate. The paper MUST also be registered before the author registration deadline. Failure to register before the deadline will result in automatic withdrawal of the paper from the conference program and proceedings.

Paper Submission

Prospective authors should submit full-length papers (4 pages + 1 optional page for references only) in the two-column IEEE format available at the VCIP 2026 website. Paper submission implies the intent of at least one of the authors to register and present the paper live (not remotely) if accepted. VCIP reviewing is double-blind (do not provide information and links to websites that may identify the authors in the paper). High-quality papers will be recommended to IEEE Trans. CSVT for journal extension.

Formatting the Paper: Submitted papers in regular or special sessions will be allowed up to 4 pages, including results, figures, and references, with one optional 5th page containing only references, in two-column IEEE format. VCIP 2026 employs Double Blind Review, therefore please ensure that your paper is BLIND.

This can be done by not providing information that may identify the authors in the paper (none of the authors’ affiliations or names should be included or disclosed in the submitted paper; this information will be added in the final accepted camera-ready version later), not providing identifying information in the acknowledgments (e.g., co-workers and grant IDs), and not including links to websites that can identify the authors. Detailed guidelines are available below. Violation of any of these guidelines may lead to rejection without review. High-quality papers will be recommended to IEEE Trans. CSVT for journal extension.

Please use the Microsoft Word A4 template or the LaTeX template in conference A4 mode (start with the conference template file bare_conf.tex and configure the output document with the line \documentclass[conference,a4paper]{IEEEtran}).

• Windows users can download either Microsoft Word or LaTeX templates from the IEEE Manuscript Templates for Conference Proceedings .
• Unix users can download the LaTeX template from the IEEE Manuscript Template LaTeX Archive . Please note that the LaTeX bibliography files may also be required.

Online Submission

• File Format: All submissions must be made electronically as a PDF file. The submitted PDF file must adhere to the following constraints: Adobe document protection or document security must be disabled, the document must be in first-page-first order, and all fonts must be embedded in the PDF file.
• File Size Limit: Authors will be permitted to submit a document file up to 5 MB (megabytes) in size. To request an exception, please contact the Program Chairs.

Paper Preparation Guideline for Double Blind Review

In the review and selection process of VCIP 2026, both the authors and reviewers will remain anonymous (the identity of authors is only known to the program chair/vice-chair and the subcommittee chairs). All authors MUST adhere to the following guidelines to conceal their identity:

1. Eliminate author names, contact information, and affiliations from the entire manuscript (including Figures and Tables in the paper, PDF metadata, etc., if applicable). Author names may appear in cited references following the referencing style described in item (2) below. This applies similarly to references in publicly available archives (e.g., arXiv). If the intended paper title may reveal the authors or their affiliation, the paper may be submitted with a blinded title.
2. Use the third person to refer to your own published (including archives) work (e.g., instead of “my” or “our”, use “It has been shown that… [1].”). Work that is substantially related to the VCIP 2026 submission and has been submitted to another conference or journal but is not yet published must be cited in an anonymized format.
3. Do not cite patents.
4. Eliminate acknowledgments and references to funding sources. These can be added later once the paper is accepted.
5. Manuscripts that are not properly anonymized may not be considered for review.

Online Review Process

Your submitted paper will be visually inspected by a member of the technical program committee to ensure that the document is readable and meets all formatting requirements. If errors are detected in your submitted file, you will be contacted to resolve the issue. If your paper passes inspection, it will be entered into the review process.

At least two members of the technical program committee will review each submitted paper and rate it according to quality, relevance, and correctness. The conference technical committee will use these reviews to determine which papers will be accepted for presentation at the conference.